Instant access control system makes for easy event management

Hospitality staffing specialists, Innstaff, turned to a hi-tech solution to manage 200 temporary workers at this year`s Durban July, ensuring seamless access control as well as saving three days of manual data capturing to produce its payroll.

“We provided hospitality staff for around eight different marquees operating at the Durban July,” says Innstaff Contracts Manager Carrie-Ann Howse. “We needed a single access point where staff could clock in and out, and where we could issue uniforms and equipment and perform security checks.” One access point for multiple sites ensures all employees working at the same event are monitored effectively by Invisinet.

Instaff approached Invisinet; its wireless access control has previously been deployed everywhere from remote rural construction sites to urban offices.

“Our access control solution is completely wireless, portable and can be deployed at very short notice,” says Invisinet`s Clint Mason. “At the Durban July, we didn`t even need a plug point - we ran the entire system off batteries for the day.” Mason further adds: “The simplicity of the infrastructure ensures portability, easy set up and usage on the day, allowing our clients to focus on what they do best.”

Invisinet scanned Innstaff employees` ID documents at entrance and exit, eliminating the need to issue access control cards or capture biometric information such as fingerprints. “The system was incredibly quick to set up and easy to use,” says Howse.

Innstaff General Manager Lynne Van Loggerenberg adds: “We received reports within minutes of commencement of the shift, and knew exactly how many staff we had on site and the allocation per cost centre. It also saved valuable time and eliminated the human error factor as the time sheets were imported directly into our payroll system.”

“Invisinet took the whole burden of staff time and attendance monitoring off our hands,” says Howse. “We were able to concentrate on making sure that we delivered a great service to our clients instead of spending all our time on admin such as documentation and time management. It`s definitely something we`ll use at future events.”